Expense approval software for small teams
Decide which spending needs a second pair of eyes, and Auritrack routes it there. Set rules by amount and department, choose who approves, and expenses inside a rule wait for sign-off. Small purchases go straight through. When Ada logs ₦250,000 for a laptop, her manager gets it to approve, and the decision and any note go into the audit log.
Approvals are on Growth and Scale. Scale adds multi-level approvals.
How approvals work
Write an approval rule
Name the rule and set the amount range it covers, for example from ₦100,000, or from $500 up to $5,000. Limit it to one department or apply it to all.
Choose who approves
Pick the role that signs off (owner, admin, manager or accountant), or name a specific person.
Staff log expenses as usual
When an expense falls inside a rule, it waits for approval and the approver sees it in their queue.
Approve or reject with a note
The approver decides and can leave a note. Every decision is recorded in the audit log.
Rules that fit how you spend
Amount ranges
Each rule covers a range: from an amount, with an optional upper limit.
By department
Apply a rule to every department or to one, so each team can have its own limits.
A role or a person
Send approvals to a role, such as manager or accountant, or to one named person.
Auto-approve
Mark a rule to approve automatically when you want the record without the wait.
Multi-level on Scale
On Scale, larger spending can pass through more than one level of approval.
Recorded in the audit log
Every approval and rejection is kept, with who decided and when.
Setting approval limits that people respect
Approval rules work when they catch the spending that matters and leave everything else alone. If every ₦5,000 taxi fare needs sign-off, managers start approving without reading, and staff stop logging small costs. If nothing needs approval, a ₦2 million order can go out before anyone senior has seen it.
Start with one rule above the size of a normal day-to-day purchase. Look at last quarter’s expenses and find the amount that covers most routine spending, then set the threshold just above it. Add department rules only where a team’s spending pattern is different, such as a field team that buys fuel and parts every week.
Keep approvers close to the work. The manager who knows the project should approve its costs, with the accountant brought in for larger amounts. Review the rules every few months as prices and the team change. Approvals sit inside the business expense tracker, so approved spending flows into the same reports as everything else.
What it costs
Approvals are part of Growth at $50 or ₦40,000 a month with 10 seats, and Scale at $130 or ₦100,000 a month with 25 seats and multi-level approvals. A year costs 10 times the monthly price. Try Growth free for 14 days with no card. Compare plans on the pricing page.
Related pages
- Small business expense tracker
Staff log expenses, roles control who sees what, reports add it up.
- Invoicing for small business
Invoices, payments, client balances and PDFs in the same books.
- AI bookkeeping
Bank sync, statement import and AI categories for personal and business books.
- Pricing
Personal, household and business plans in US dollars and naira.
Approve the spending that matters
Set approval rules by amount and department, and try Growth free for 14 days. No card needed.
Or get it free on the App Store, Google Play or Telegram.
