A small business expense tracker for your team
Auritrack gives your business its own workspace, separate from anyone’s personal money. Staff log expenses and receipts as they spend, roles decide who sees what, and managers approve the larger costs. The AI reads receipts and bank statements, sorts every transaction into categories, and business reports add it all up. Ada logs ₦25,000 of printer paper with a photo of the receipt, and her manager approves it.
14 days of Growth free, no card. Plans from $20 or ₦15,000 a month.
How your team tracks expenses
Create a business workspace
On the Auritrack web app, create a business. It sits apart from your personal money, and the 14-day Growth trial starts with no card needed.
Invite your team and give each person a role
Choose owner, admin, manager, accountant, member or viewer for each person. Members and viewers see only their own entries.
Staff log expenses as they spend
Each person adds an expense by form, chat or receipt photo, on the web or the mobile app, with the vendor, department or project attached.
Approve and report
On Growth and Scale, approval rules hold larger expenses for sign-off. Business reports show profit and loss, spending by category and more.
What the business workspace covers
Team roles
Owner, admin, manager, accountant, member and viewer. Members and viewers see only their own entries.
Receipts and chat
Snap a receipt and the AI reads the line items, or type "fuel 18,000 for the delivery van".
Vendors and clients
Every vendor and client keeps a running total of what you spent with them or billed them.
Departments and projects
Tag spending to a department or project on Growth and Scale, and report on each one.
Recurring bills
Rent, software and service contracts are tracked as recurring bills, so nothing renews unnoticed.
Audit log
Who added, changed or approved what. History is kept for 90 days on Starter, 1 year on Growth and 7 years on Scale.
Larger expenses can wait for sign-off with approval rules, and the same workspace sends invoices to your clients.
Why small teams lose track of spending
In a small business, spending happens everywhere. A sales rep pays for fuel, the office manager buys toner, a founder renews a software subscription on a personal card. Receipts end up in pockets and WhatsApp chats, and at the end of the month someone spends a day piecing it together for the accountant.
The fix is to record each expense at the moment it happens, by the person who spent the money. That only works if logging takes seconds and people do not have to see the whole company’s books to do it. Give each person the narrowest role that fits: most staff need the member role, an external accountant needs the accountant role, and a business partner who only wants to look can take a free viewer seat.
Then agree a few habits. Every expense gets a receipt photo. Anything over an agreed amount goes through approval. Each cost is tagged to a department or project where you track them. Review the expenses-by-category report once a month and compare it with your budget. If you are working out your margins, the free profit margin calculator and break-even calculator help.
What it costs
Starter is $20 or ₦15,000 a month with 3 seats. Growth is $50 or ₦40,000 a month with 10 seats, approvals, departments and bank connections. Scale is $130 or ₦100,000 a month with 25 seats and multi-level approvals. A year costs 10 times the monthly price. Business plans are billed on the web. Compare every limit on the pricing page.
Related pages
- Expense approval software
Rules send spending over an amount to the right approver.
- Invoicing for small business
Invoices, payments, client balances and PDFs in the same books.
- AI bookkeeping
Bank sync, statement import and AI categories for personal and business books.
- Pricing
Personal, household and business plans in US dollars and naira.
Every team expense, in one place
Create a business, invite your team and try Growth free for 14 days. No card needed.
Or get it free on the App Store, Google Play or Telegram.
